Needs Attention

Everything that isn't ready for the register yet: transactions with no category (or only a low-confidence guess), and checks whose payee hasn't been confirmed yet - even ones the description already auto-matched a rule for, since a human still hasn't looked at the OCR'd name itself. Resolve a row here (confirm its category and/or tick Payee Verified) and it drops off this list and shows up back on the Transactions tab.

Deposit Transactions

The deposit-side register - every confirmed/auto-classified deposit, kept separate from the Transactions tab above so money coming in and money going out don't mix together in one list.

Deposit Needs Attention

Deposits with no category yet (or only a low-confidence guess) - the deposit-side mirror of the Needs Attention tab. Resolve a row here (confirm its source and Category) and it drops off this list and shows up on the Deposit Transactions tab instead.

Uploaded Statements

"Reprocess Order" re-reads a statement's saved PDF to fix the order same-day transactions appear in on the Transactions tab, without creating or re-categorizing anything - useful for statements uploaded before that ordering existed. "Delete" removes a statement entirely - use it to clean up a duplicate left behind by an accidental re-upload (re-uploading the same statement never double-counts transactions, but it does leave a redundant entry here). "Backfill Deposits" re-reads every statement's saved PDF and imports any deposits it finds that aren't in the database yet - a one-time catch-up for statements uploaded before deposits were extracted at all; already-imported debits and checks are left untouched.

Payees

The master vendor list - every payee that already has a Category set or is marked Verified, shared across all companies. A brand-new, not-yet-reviewed name from a just-uploaded statement won't show up here yet - resolve it from the Needs Attention tab first (which gives it a Category), and it'll appear here automatically; this keeps the list from filling up with raw OCR/text-extraction spelling variants before anyone's had a chance to clean them up. Edit any combination of Payee Name, Match Text, Payee Type, Category, and Verified on a row, then click Save to commit all of them together - nothing saves on its own as you type or pick a value. Setting a Category also retroactively classifies any of that payee's past transactions that already match, and auto-classifies future ones the same way - the match happens anywhere inside the transaction description, so a changing date or reference number around it doesn't break it. Leave Match Text blank to match on the Payee Name itself; fill it in only when what should show up in reports (e.g. "Brooklyn Operations") is different from what actually appears in the statement text (e.g. an account number like "XXXXXX9052"). Typing the exact same text as the Payee Name (matching case too) is treated the same as leaving it blank, so the field clears back to empty after Save - that's expected, not a sign it didn't save; a different capitalization (e.g. "AMAZON" vs "Amazon") is kept and shown as its own Match Text. Renaming to a name that already exists in the list merges the two together. Verified marks a name as the confirmed, correct spelling - only verified payees with a Category set show up as Vendor suggestions on the Needs Attention/Transactions tabs, so unreviewed spelling variants don't clutter that list either.

Deposit Sources

Every source of money coming into the account that's either categorized or marked Verified - the deposit-side mirror of the Payees tab. A brand-new, unreviewed deposit description won't show up here until it's confirmed with a Category (or marked Verified), same as Payees. Edit Name, Match Text, Category, and Verified on a row, then click Save to commit them together. Setting a Category also retroactively classifies that source's past deposits that already match, and auto-classifies future ones the same way. Leave Match Text blank to match on the Name itself; fill it in when what should show up in reports is different from the raw statement text (e.g. match "CTS HOLDING LLC" but display "Credit Card Revenue"). Renaming to a name that already exists merges the two together. Category choices here are limited to income-type categories - create one from the Categories tab first if the one you need doesn't exist yet.

Connect Bank

Connects a bank login through Plaid so the app can read its accounts directly. Your bank username and password are typed into Plaid's own window and never reach this server. For each account you want imported, pick its Company and an Import from date, tick Import, and Save - nothing imports until you do. Import-from is the cutoff: Plaid supplies transactions on or after that date, and statement uploads for that account skip the same dates so nothing is counted twice - but each check on an uploaded statement is matched (by check number and amount) to the bank-feed check, so clicking its number opens the image. Imported transactions arrive as pending, on Needs Attention / Deposit Needs Attention, once the bank has posted them (usually a day or so behind). The app also checks for new transactions automatically every few hours; Sync Now does it immediately. Disconnecting a login here also tells Plaid to stop it (so it stops counting toward any billing).

Upload Loan Contract

Upload a business loan/MCA contract PDF - the system reads the loan amount, total interest, and payment schedule so it can split future weekly payments between principal (balance sheet) and interest (P&L expense) automatically.

Loans

Create Category

Categories

Companies

Every tracked business - vendor classification (Payees, Vendor Rules) is shared across all of them automatically, so a new company starts with every vendor already known. Grant users access to a new company from the list below once it's created.

Create User

A new user starts with no access to any company - grant per-entity permissions below once they exist.

Users

Each user's access is granted per company - e.g. full access to Pak Foods 7 but none to Pak Foods 8. Admins bypass all of this and always have full access everywhere.